counselling on project application

Frequently Asked Questions (FAQ)

Here you can find answers to frequently asked questions regarding the application for funding in the EUROPEANS FOR PEACE programme. Please read also carefully the “information on applications”. If you can’t find your questions answered you are welcome to contact us during our consulting time or via E-mail.


Q: How many countries can be funded?

A: A maximum of three countries (and up to three encounters) can be funded in a project.


Q: Which countries can be funded?

A: Albania, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Georgia, Greece, Hungary, Israel, Kazakhstan, Kyrgyzstan, Kosovo, Latvia, Lithuania, Macedonia, Moldova, Montenegro, Poland, Romania, Russia, Serbia, Slovakia, Slovenia, Ukraine. Trinational projects allow funded cooperation with a third partner from either one of the countries mentioned above or from a different member state of the Council of Europe.

Potential “Third Country”:
Andorra, Belgium, Denmark, Finland, France, Great Britain, Ireland, Iceland, Italy, Liechtenstein, Luxembourg, Malta, Monaco, Netherlands, Norway, Austria, Portugal, San Marino, Sweden, Switzerland, Spain, Turkey, and Cyprus.


Q: Do I need a project partner from Germany?

A: Yes! If you don’t have a German project partner, your project can’t be proposed for funding within the EUROPEANS FOR PEACE programme. For support to find project partners see below.


Q: Can a “third country” submit an application?

A: One of the project encounters should take place in Germany, a second one in Israel or a Central or Eastern European country. A third encounter can definitely take place in a third country. It is for you to decide who should be the main applicant; hence even a third project partner (e.g. from Austria) could submit the application.


Q: How to create a digital ID?

A: 1. Please make sure to use the current version of Adobe Reader.
2. Click on the red arrow in field 7.4 on page 10 of the application form.
3. Please proceed as described:
     a. Create a new digital ID.
     b. Choose PKCS#12-format.
     c. Fill in: name, organization, e-mail-address.
     d. Enter your password.

Participants and language

Q: What is an inclusive project group?

A: It is about an expanded understanding of inclusion. It is about involving all people and especially young people with disabilities, special needs or lesser chances. It is about social inclusion. Barriers for the participation in international exchange might be disabilities, health problems, and economic, social and geographical factors. Together we can overcome these barriers.

Q: Which age group should participants belong to?

A: Participants should be between 14 and 25 years old. Above all, the EUROPEANS FOR PEACE programme does not allow university projects to be funded.


Q: Is there a Minimum/maximum number of participants?

A: We recommend 7-15 participants per country, in order to enable the joint thematic project work. We fund maximum 15 persons per country.


Q: What are possible project languages?
A: It is fundamental that all participants have a common language in order to guarantee unproblematic communication and to ensure the joint project work. Usually, it is English. In case that project partners lack a common language the support of a language mediator can be used. Corresponding fees for interpreters have to be applied for from EUROPEANS FOR PEACE as part of personnel costs.

Finding a project partner

Q: Where can I find an international or German partner school or non-school organization?
A: Unfortunately the foundation can’t connect partners directly. Here are some links, which provide tools to find a project partner.


The well-structured Website connects school in Germany and worldwide:


The website of the British Council does also provide a finding tool for schools worldwide:


Tandem, the coordination centre for german-czech youth exchange connects organisations, individuals and schools in Germany and Czech Republik (in German and Czech language):


The Polish-German Youth office connects organisations, individuals and schools in Germany Poland (in German and Polish language):


The platform eTwinning of the European Commission provides a social network for teachers and schools in Europe. Here you can look for project partners. The registration is free:


Otlas is a project- and partner finding tool of the EU-programme youth in action:


Anna Lindh Foundation:


Q: How do I find an appropriate idea for the joint project work on the issues of Diversity, Respect, and Cohesion? 

A: The following questions can be helpful for you in developing the project idea.

  • What aspect of the diversity theme is interesting for us and our partners?
  • How can we involve young people in developing the project idea?
  • How can we secure partnership-based and participatory cooperation?
  • What specific question do we want to address during the project work?
  • How can we contribute everyday experiences?
  • What objectives are we pursuing with our project work?
  • What result can we target?


In addition, you agree where and how you want to organise your project encounter and in what format you would like to explore the theme. You consider to what extent historical eyewitnesses, present-day victims or experts can be involved in the project, and how you plan to secure the overall financing of your project.

Further links and literature reference regarding thematic project work and methods for anti-discrimination education and intercultural diversity conscious learning under: 

If you are not sure, whether your idea corresponds with the call for application, you are welcome to contact the EUROPEANS FOR PEACE team.

Financing of the project

Q: Can my project be co-funded e.g. by youth offices?
A: Yes, this is no problem. Please inform us, if you get or applied for further funding. Project costs, for example the travel expenses can’t be funded twice in any case.


Q: How can I secure funding for my project?
A: Here you can find an overview of various funding possibilities.


Exchange program funded by the EU

The Council of the European Youth Foundation provides financial support for European youth activities (seminars, camps, festivals etc.) arranged by non-governmental youth organizations, networks and initiatives. At least three different countries have to be represented:


The internet platform (provided by IJAB) offers practical advice for international exchanges and encounters and in the field of youth work.


Youth Offices
The German-Polish Youth Office provides financial support for German-Polish and trilateral projects, including circus workshops, outdoor art activities, and meetings of football fans from Germany and Poland in order to develop social networks:


The Franco-German Youth Office (FGYO) is an organization which serves to foster Franco-German co-operation by supporting projects between adolescents from both countries. The FGYO provides partner organizations with financial, educational and linguistic support in carrying out exchanges:


The foundation German-Russian Exchange supports academic and extracurricular activities of partnerships between young Germans and Russians in order to guarantee social networking: 


Agora Youth supports the german-greek youth exchange: 


Governmental Funds

The Pädagogischer Austauschdienst is the sole public organization in Germany working on behalf of the Federal States to promote international exchange and cooperation in the school sector. As a result of participating in exchanges and other collaborative schemes, individuals greatly develop their technical, linguistic and intercultural skills, as well as their personal skills.


Foundations and further organizations
The German- Czech Zukunftsfonds systematically supports projects which foster encounters between youth groups and students of both countries in order to provide an insight into different living environments, culture, and history: only in Czech and German


Mercator funds projects which foster youth encounters of Eastern European countries and which are integrated within its three central fields of activity science and humanities, education, and international affairs. Mercator has furthermore defined three interdisciplinary thematic clusters - Integration, Climate Change, and Cultural Education:


Renovabis is the solidarity initiative of the German Catholics with the people in Central and Eastern Europe. The initiative supports its partners in the pastoral, social and societal renewal of the formerly communist countries of Central, Eastern and South-Eastern Europe:


Senatsverwaltungen für Bildung, Jugend und Wissenschaft of Berlin, Hamburg und Bremen supports youth exchanges in order to promote social competences and language skills, Berlin is listed as one example:


This website concentrates on presenting an overview of resources for young people, teachers, and other relevant target groups. It is intended to inform international guests on exchange opportunities with Germany:


The International Youth Exchange of the DKI not only provides an opportunity for contact with other people and cultures, but gives the chance to find out, how you yourself respond to different ambiances. In addition, Deutsche Kultur International compiled the most important institutions plus their functions and activities:


Since its launch in 2005, the Anna Lindh Foundation has supported action across fields impacting on mutual perceptions among people of different cultures and beliefs, as well as developing a region-wide Network of over 3000 civil society organisations:


Third-party funds can often also be acquired through local and regional companies, foundations, banks, state institutions, governments etc. - please check opportunities in your country/ Region.

Pre-fixed flat rate amounts

Q: What does „pre-fixed flat rate amounts” mean?
A: Projects are funded with so called pre-fixed flat rate amounts. That means that grants are approved regardless of the real costs:

  • for travel expenses and program costs per proven participant and encounter day
  • fees for trainers; coordinators; translators

After the end of the project not used funds have to be reimbursed to the foundation EVZ. Please consider the “information on applications”.


Q: How do I calculate travel costs between “third countries“ (e.g. Poland, Germany and France)?
A: Please contact the team of EUROPEANS FOR PEACE before you hand in your application. In general we calculate the same fixed sums for comparable distances.

Further Questions

Q: Is it possible to apply again after a refusal?
A: Of course, it is possible to submit a new project outline. In the “information on applications” you will find all information on the selection procedure and criteria. You are welcome to obtain advice on your project application at an early stage.


Q: Is it possible to get funding for project with only one encounter?
A: We recommend carrying out an encounter in each partner country. This is to enable a jointly and intensive project work. If the project concept requires only one encounter the jury can also recommend these for funding.


Q: When will I receive the information, whether my project will be funded or not?
A: Yearly in spring the jury consults about the applications and recommends projects for funding. After that the board of the foundation EVZ decides finally on the funding of the recommended projects. From May onward we will inform you about the final decision.


Q: I have technical problems with the application form, what can I do?
A: First ensure that your Adobe Reader is up-to-date. In any case save the form before completing. Please take into account the limitation of the text boxes, anything beyond this can’t be considered.



Judith Blum
Team Lead
Tel.:+49 (0)30 25 92 97-36
Fax: +49 (0)30 25 92 97-11


Pavel Baravik
Project Manager
Tel.: +49 (0)30 25 92 97-58
Fax: +49 (0)30 25 92 97-11